Job Title:

Administrative Assistant (Entry Level)

Type of Position:

12-month contract role to start. Possible for extension, long term good chance for direct hire.

Job Location:

New Hudson, MI (on site role).

Compensation:

$17.00/hr to start (this will go up over time). Overtime will be paid at 1.5x per hours worked over 40 hours.

Benefits:

• Available (health insurance, dental, vision, 401k, etc) – benefit eligibility will begin 1st of the month after 30 days employment.
• This role will have 9 days PTO (PTO accrues over time). In going direct hire, there will be significantly more PTO.

Job Description:

HRU Technical Resources is partnering with a leading engineering company known for its work in motorsports, defense, and mobility innovation. We're looking for an entry-level Administrative Assistant to support day-to-day office operations and team coordination. This is a great opportunity for someone organized, proactive, and eager to grow in a fast-paced, team-oriented environment. You’ll provide general administrative support to help keep things running smoothly.

Essential Duties and Responsibilities:

• Answer and direct incoming calls with professionalism and a friendly demeanor.
• Welcome and assist guests and visitors, ensuring a positive experience.
• Manage calendars, schedule appointments, and coordinate meetings.
• Oversee conference room scheduling and ensure meeting spaces are prepared.
• Maintain office supplies and place orders as needed.
• Manage and update SharePoint sites and shared documents.
• Coordinate meal orders for meetings and team events.
• Prepare and submit expense reports accurately and on time.
• Distribute branded apparel and manage inventory.
• Provide travel booking and logistics support.
• Serve as backup support for fellow administrative team members.
• Assist with the planning and execution of employee recognition programs.

Education and Experience – Required:

• High School Diploma or GED is required at a minimum. Higher level education is welcome but not required.
• 1+ years of relevant experience preferred; however, candidates with less experience will be considered if their experience is highly applicable to the role.
• Answer and direct incoming calls with professionalism and a friendly demeanor.
• Welcome and assist guests and visitors, ensuring a positive experience.
• Manage calendars, schedule appointments, and coordinate meetings.
• Oversee conference room scheduling and ensure meeting spaces are prepared.
• Maintain office supplies and place orders as needed.
• Manage and update SharePoint sites and shared documents.
• Coordinate meal orders for meetings and team events.
• Prepare and submit expense reports accurately and on time.
• Distribute branded apparel and manage inventory.
• Provide travel booking and logistics support.
• Serve as backup support for fellow administrative team members.
• Assist with the planning and execution of employee recognition programs.

Education and Experience – Preferred:

• 2 to 3+ years of experience in a corporate or professional setting is desired (but not required)
• Experience with travel booking and expense management systems is desired.
• Familiarity with SharePoint content management is desired.

Work Environment, Other Info:

• This role operates on a 1st (day) shift schedule, Monday to Friday.
• No travel in this role.
• Offer may be contingent on passing a background check and drug screen (drug screen would include Cannabis because this role is connected to a defense contractor).
• EOE (including Disability/Veterans)