Job Title:

Executive Assistant 

Type of Position:

This position will begin as a 6-month contract, with possibility of extension based on business needs / performance. Conversion to a direct hire role is also possible long term. Although direct hire is not guaranteed, high-performing team members are often considered for permanent opportunities over time.

Job Location:

Mountain View, CA (hybrid role)

Compensation:

$30.00/hr. Overtime is paid at 1.5x over 40 hours.

Benefits:

• Available (medical, dental, 401k, vision, etc.) – benefit eligibility begins 1st of the month after 30 days of employment
• You will have 5 days PTO per year (PTO accrues over time).

Job Description:

HRU Technical Resources has partnered with a major automotive manufacturer to hire an experienced administrative professional to support four directors within the company’s infrastructure team in Software & Services. This role will be responsible for handling a variety of administrative and executive support functions, requiring a high level of discretion, organization, and attention to detail. The position involves calendar management, meeting coordination, travel arrangements, presentation preparation, expense reporting, and onboarding support. The successful candidate will be a proactive problem-solver, able to work independently, and skilled at managing multiple priorities in a fast-paced environment.

Primary Responsibilities:

• Manage complex calendars and coordinate scheduling for multiple Directors Organize and schedule meetings, including recurring staff meetings and leadership touchpoints
• Arrange domestic travel, book hotels, and manage itineraries for frequent trips that the directors will take to Michigan and other areas.
• Prepare, modify, and proofread presentations, reports, and organizational documents using the Microsoft Office Suite
• Support the planning and execution of team meetings, events, and large group sessions (including virtual town halls)
• Handle contractor badging administration and onboarding tasks for new hires (low volume)
• Process expense reports using Concur and maintain accurate department records
• Coordinate with other Executive Assistants to schedule meetings with senior leaders across the company
• Manage email correspondence, phone calls, and information flow with discretion
• Support OPRA / Procurement Tracker – invoicing for department-related purchases
• Maintain confidential files and company specific reports
• Provide floor coordination support and assist with special projects as needed
• Continuously identify opportunities to improve administrative processes and efficiency

Skills, Education, Experience Required:

• High School Diploma required; higher education a plus
• Minimum 5–10 years of administrative assistant experience, including executive-level support
• Proven ability to manage multiple calendars and prioritize scheduling demands
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong organizational, planning, and problem-solving skills
• Able to facilitate large meetings and operate AV/video conferencing tools (Microsoft Teams, telepresence systems)

Skills, Education, Experience Preferred:

• Experience using Concur for travel and expense reporting
• Familiarity with Slack, Salesforce, and company specific tools (training provided)
• Experience in supporting multiple leaders simultaneously across locations

Work Environment / Other Info:

• Hybrid work schedule – 3 days on-site (Tue–Thu), 2 days remote (Mon & Fri). Standard hours: 8:00 AM – 5:00 PM PST
• No overtime expected; fast-paced, busy work environment with varied daily tasks
• Offer may be contingent upon a background check and drug screen (drug screen would NOT include cannabis).
• EOE (including Disability/Veterans)

How to Apply for This Job:

To apply for this position, please follow these steps: Apply for this job with your current resume. We’ll get back to you the same day with some feedback on your application. Next you’ll be invited to an online screening conversation so we can go over the job requirements together and you can ask questions. After this stage we’ll give you more feedback on your application and select the candidates to move forward in the process. Typically steps 1 to 4 takes less than 24 hours.

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